You’ve secured your sponsor licence. Your immigration adviser has guided you through the visa process. Your sponsored employees are in place. Everything seems fine, that is: until the Home Office announces a compliance visit. Or your accountant flags inconsistencies in your payroll records. Or HMRC questions your RTI submissions.

Suddenly, you realise that immigration compliance isn’t just about visas. It’s about having the financial and payroll evidence to prove every claim you’ve made.

What sponsor compliance really means

When the Home Office grants you a sponsor licence, they’re trusting you to maintain specific duties. Most companies focus on the immigration side: right to work checks, Certificate of Sponsorship administration, reporting changes.

But compliance runs deeper. The Home Office expects you to demonstrate:

• Genuine salary payments at or above the threshold for each sponsored role
• Clean, traceable payroll records that match your RTI submissions
• Management accounts that support your business’s credibility
• A clear audit trail connecting HR records, payroll, and your accounts
• Proper documentation of director and shareholder remuneration
• Companies House and HMRC filings that align with your sponsor responsibilities

This, here, is finance and payroll compliance. And it’s where most sponsor licence holders are vulnerable.

vulnerable.

Common mistakes that trigger risk
The Home Office can revoke or suspend your sponsor licence if they find evidence of non-compliance. These are the mistakes we see repeatedly:
RTI submission errors: Your Full Payment Submissions don’t match actual salary payments, or you’re filing late.
Salary evidence gaps: This happens when you can’t quickly produce bank statements, payslips, and contracts proving you’ve paid sponsored workers correctly.
Messy accounting records: Your accounting software such as Xero, CaseWare etc. (or alternative) is chaotic, with unclear coding, missing invoices, or unexplained director loans.
Missing audit trail: There’s no clear line connecting your HR records to payroll to management accounts to year-end accounts.

Director pay confusion: The Directors remuneration structure is unclear, raising questions about whether the business can genuinely afford sponsored salaries.

Compliance documentation: You have no organised compliance file ready for inspection, just scattered emails and spreadsheets.

Note that any one of these can trigger a compliance visit and checks and multiple issues will lead to licence suspension.

What our package includes

The Sponsor Compliance Finance Pack is a structured, inspection-ready compliance file that proves your business can withstand scrutiny from the Home Office, HMRC, or Companies House.

It’s designed specifically for UK Companies with sponsor licences. 

Here’s what you get:

• Payroll & RTI Evidence Trail: Complete documentation of FPS/EPS submissions, payslips, employment contracts, and salary threshold proof for every sponsored worker.
• Management Accounts Aligned to Sponsor Roles: Monthly or quarterly management accounts structured to clearly show how sponsored salaries fit within your overall financial position.
• Director & Shareholder Pay Structure: Proper documentation of how directors and shareholders are remunerated, eliminating confusion about business affordability.
• HR to Payroll to Accounts Reconciliation: A clear audit trail connecting your people records to payroll processing to your accounting system.
• Filing Calendar & Evidence: Organised record of all Companies House and HMRC submissions, with proof of timely compliance.
• Accounting System Inspection-Grade Structure: Your accounting software cleaned, coded correctly, and structured for clarity under inspection.
• Year-End Accounts Position: Accounts preparation and filing that supports your sponsor credibility and financial standing.

Who this is for 

This package is for you if:

• You are a UK limited company 
• You hold or are applying for a Skilled Worker sponsor licence
• You are hiring internationally (such as 1-10 sponsored employees)
• You are scaling headcount

NB, we are not immigration advisers. We don’t draft Certificates of Sponsorship or advise on visa eligibility. We are your finance and compliance partner, ensuring your sponsor licence stands on solid financial and payroll evidence.

Ready to Protect Your Sponsor Licence?

Don’t wait for a compliance visit to expose gaps in your records. Get your Sponsor Compliance Finance Pack in place now. Book a call with us to discuss your needs now.